Trial Ordinary Council Meeting Structure
Council resolved at it's Ordinary meeting on 17 May 2016 to trial a three weekly Ordinary meeting structure on a Tuesday, commencing 21 June 2016 until 23 August 2016.
There will be no verbal deputations during the trial period.
All matters to be raised on an item on the agenda are to be submitted in writing to the CEO by 12 noon on the Monday prior to the Tuesday Council meeting.
Officers are available to support any person wishing to raise an issue on an item required in writing but who have limited means of writing.
All information submitted by the Monday deadline will be submitted to Councillor’s for consideration.
City of Bayswater Civic Centre
61 Broun Avenue, Morley.
Meetings will commence at 6:30pm
Public Question Time:
Questions maybe submitted in writing to the Chief Executive Officer prior to the meeting or raised during the Ordinary Council meeting.
The City will endeavor to provide a response at the Ordinary meeting to questions provided in writing prior to the meeting.
Please Note: There will be no change to the Ordinary Meeting of Council to be held on 31 May 2016. This meeting will commence at 7:30pm and deputations will be held prior to the meeting at 6:45pm.
Ordinary Council Meetings - are held monthly, details of the dates of meeting are contained in the meeting schedule. Matters to be discussed at the meeting are detailed in the meeting agenda.
Ordinary Meetings of Council are held monthly. Please refer to the meeting schedule for meeting dates.
Meeting Dates - 2016
Revised Meeting Dates and Times - February to May 2016
Revised Meeting Dates and Times - June to August 2016
Meeting Dates - 2015
Special Council Meetings - are held as and when required and dates are advised by Public Notice prior to the meeting. Matters to be discussed at the meeting are detailed in the meeting agenda.
Special Meetings of Council are held as and when required and dates are advised by Public Notice prior to the meeting.
Planning and Community Services Committee - the Planning and Community Services Committee consider reports and make recommendations to Council in respect to issues relating to planning, building, development, policies, regulations and enforcement and other aspects of the Planning and Development Services of the City of Bayswater.
Technical, Finance and Corporate Services Committee - the Technical, Finance and Corporate Services Committee consider reports and make recommendations to Council in respect to issues relating to the delivery of services within the areas of engineering, parks and gardens, environmental health and the environment, technical design and other aspects of the Technical Services operations of the City of Bayswater.
Disability Access and Inclusion Plan (DAIP) Advisory Committee - the Disability Access and Inclusion Plan Advisory Committee considers and makes recommendations on the implementation of the City’s DAIP and ensures that all members of the community regardless of their race, disability, age, religion or education level have access to all Council services, information and facilities, in accordance with the Disability Services Act 1993 and the Equal Opportunity Act 1984.
Committee Meetings - No meetings March - May 2016 during the Ordinary Council Meeting Trial period
Committee meetings provide the opportunity for Elected Members to be informed, make recommendations to Council and seek additional information as required prior to making the final decision at the next Ordinary Council Meeting.
All Committee Meetings will commence at 7:00pm, and will be held in the:
City of Bayswater Civic Centre,
61 Broun Avenue, Morley.
The City has two standing committees:
• Planning Community Services Committee
• Technical, Finance and Corporate Services Committee
Neither of the committees has any delegated authority so they can only make recommendations to Council where the final decision is made. The committees are open to the public but will be closed to the public in order to receive deputations or consider confidential matters.
Councillor Representation on Committees
What is a deputation?
A deputation is a statement or response made in opposition to a Committee recommendation.
Deputations are an important part of community participation in the decision-making process, providing individuals or groups in the community with an opportunity to present their opinions to the meeting.
Procedure for a Deputation?
In accordance with the City of Bayswater's Standing Orders Local Law 2013 clause 5.8(1), any person may make a deputation at Committee Meetings in relation to an item contained on the Agenda.
The application should:
• be made verbally or in writing to the Chief Executive Officer for approval.
• include information relating to the subject matter to be raised by the deputation
• contain sufficient detail to provide a general understanding of the purpose of the deputation.
Deputations are closed to the public to ensure that the person making the deputation has the opportunity to speak freely without concern for future recourse in relation to their comments.
Each deputation will have five minutes to present their case. If there is a group of people wishing to attend the deputation, one person should be nominated as the spokesperson.
Council decisions are made at Ordinary Council Meetings and Special Council Meetings.
All Council Meetings will commence at 7:00pm, and will be held in the:
City of Bayswater Civic Centre,
61 Broun Avenue, Morley.
Council meetings follow a formal written agenda, which sets out the order and details of the business to be discussed. A large part of council meetings is taken up with discussion and deciding upon recommendations from committee meetings.
Members of the public are welcome to attend council meetings but are not permitted to take part in debate. Council meetings are closed to the public to discuss confidential matters as listed in the agenda.
Public Question Time
All members of the community have a legislative right to ask questions at council meetings. The City encourages public participation in the decision-making process.
Procedure for Public Question Time
In accordance with the City's Standing Orders Local Law 2013, written and verbal questions relating to matters of business listed on the agenda for the Council meeting will be considered in the first instance, followed by questions relating to Council business not listed on the agenda.
A member of the public who wishes to ask a question during public question time must –
• first state his or her name and address;
• direct the question to the presiding member;
• ask the question briefly and concisely;
• limit any preamble to matters directly relevant to the question; and
• ensure that the question is not accompanied by any expression of opinion, statement of fact or other comment, except so far as may be necessary to explain the question.
Each member of the public with a question is entitled to ask up to 3 questions before other members of the public will be invited to ask their questions.
A verbal response will be provided at the meeting or a written response will be provided at a later date.
A summary of each question raised by members of the public at the meeting and a summary of the response to the question will be included in the minutes of that meeting in accordance with section 5.25 (1) (f) of the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 regulation 11 (e).
Public Question Time Form
Council at its Ordinary Meeting held on 24 March 2015 resolved as follows:
"That Council provides an opportunity for any person or group to make statements to the City, by sending the statement in writing to the Chief Executive Officer. On the basis that the statement does not contain defamatory remarks, focuses on issues rather than individuals and the author requests that Councillors receive a copy of the statement the CEO will refer such written statements to councillors as appropriate."
Public statements cannot be made verbally at Council Meetings.
Public statements must be:
• provided in writing to the Chief Executive Officer;
• focus on issues rather than individuals;
• contain no defamatory remarks; and
• provide details as to whether the author would like Councillors to receive a copy of the statement.
The Chief Executive Officer will refer such statements to Councillors as appropriate.