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City Of Bayswater

Council Meetings

Public Question Time
Public Questions are invited at the Planning and Development Services Committee meetings; Community, Technical, Finance and Corporate Services Committee meetings and Ordinary Council meetings.

All members of the community have a legislative right to ask questions at Council and Committee meetings. The City encourages public participation in the decision-making process.

Procedure for Public Question Time:
In accordance with the City's Standing Orders Local Law 2013, written and verbal questions relating to matters of business listed on the agenda for the Council or Committee meeting will be considered in the first instance, followed by questions relating to Council business not listed on the agenda.

A member of the public who wishes to ask a question during public question time must – 
first state his or her name and address; 
    • direct the question to the presiding member; 
    • ask the question briefly and concisely; 
    • limit any preamble to matters directly relevant to the question; and 
    • ensure that the question is not accompanied by any expression of opinion, statement of fact or other comment, except so far as may be necessary to explain the question.

Each member of the public with a question is entitled to ask up to 3 questions before other members of the public will be invited to ask their questions.

A verbal response will be provided at the meeting, if the question is 'taken on notice' a response will be provided in the next agenda of the relevant meeting.

A summary of each question raised by members of the public at the meeting and a summary of the response to the question will be included in the minutes of that meeting in accordance with section 5.25 (1) (f) of the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 regulation 11 (e).

Public Question Time Form

Petitions

Petition template

What is a Petition?

Any elector or group of electors may petition the Council to take action on an item of interest.  For example, petitions may ask the Council to change existing Policy, Local Law, decision of Council or take action for a certain purpose or for the benefit of particular persons.

The petition must be relating to a matter that Local Government can act on.

Petition Requirements                                    

The City of Bayswater Standing Orders Local Law sets out a number of requirements governing the format and presentation of petitions.  These are designed to ensure the authenticity of petitions and protect the intentions of petitioners and the Council.

A petition is to:

(a)       be addressed to the Mayor or to Council or the Local Government;

(b)       be made by electors of the district;

(c)       state the request on each page of the petition;

(d)       contain the name, address and signature of each elector making the request, and the date each elector signed;

(e)       contain a summary of the reasons for the request; and

(f)        state the name of the person to whom, and an address at which, notice to the petitioners can be given.

Getting the Petition Presented                          

A petition can be presented to Council at an Ordinary meeting of Council or Standing Committee. An Elected Member or the Chief Executive Officer can present a petition. The initiator is to ensure the petition is forwarded to a Councillor or the Chief Executive Officer prior to the commencement of the meeting at which they would like the petition presented. 

Presentation of a petition does not mean that the City necessarily agrees with its content.

Details of dates, times and location of Ordinary Council Meetings can be obtained on the City's website.

What happens at the Council Meeting?                             

At Item 8.1 of the Order of Business on the Agenda, the Councillor or the Chief Executive Officer presenting the petition will read out the name and address of the initiator of the petition, a summary of the reasons for the petition along with the number of signatures contained within the petition.

At the time of presentation, no discussion or voting on the subject matter of a petition takes place.

The meeting is not to vote on any matter that is the subject of a petition presented to that meeting, unless—

(a)       the matter is the subject of a report included in the agenda; and

(b)       the Council or Committee has considered the issues raised in the petition.

What happens next?    

Upon receiving a petition, the Local Government is to submit the petition to the relevant Officer to be included in his or her deliberations and report on the matter that is the subject of the petition.

A staff member will advise the initiator what action is proposed in dealing with the petition. A report may be prepared and presented to Council on the issue.

Even though petitions may seem to produce no immediate or obvious result, they inform Council, in a public way, of the views of sections of the community and they serve as one means of placing community concerns before Council.

Committee Meetings
All Committee Meetings will commence at 6:30pm, and will be held in the:

Council Chambers
City of Bayswater Civic Centre
61 Broun Avenue, Morley

The City has two standing committees:
    • Planning and Development Services Committee
    • Community, Technical, Finance and Corporate Services Committee

Both the Committees have delegated authority in accordance with section 5.17 of the Local Government Act 1995 and are open to the public except for confidential items. All Councillors are represented on both Committees.

Deputations are to be held at the commencement of the Committee meetings and will be open to the public.

Councillor Representation on Committees

Committee Meeting dates
Committee meetings are held monthly on a Tuesday or Wednesday. Please refer to the meeting schedule for meeting dates.

Meeting Dates - 2018

Deputations
Deputations are permitted at both the Planning and Development Services Committee meetings; and Community, Technical, Finance and Corporate Services Committee meetings.

What is a deputation?
A deputation is a statement or response made in relation to an item on a Committee agenda.

Deputations are an important part of community participation in the decision-making process, providing individuals or groups in the community with an opportunity to present their opinions to the meeting.

Procedure for a Deputation:
In accordance with the City of Bayswater's Standing Orders Local Law 2013 clause 5.8(1), any person may make a deputation at Committee Meetings in relation to an item contained on the Agenda.

The application should:
    • be made verbally or in writing to the Chief Executive Officer for approval.
    • include information relating to the subject matter to be raised by the deputation
    • contain sufficient detail to provide a general understanding of the purpose of the deputation.

Each deputation will have five minutes to present their case. If there is a group of people wishing to attend the deputation, one person should be nominated as the spokesperson.

Deputations Policy


Council Meetings
All Council Meetings will commence at 6:30pm, and will be held in the:

Council Chambers
City of Bayswater Civic Centre
61 Broun Avenue, Morley

Council meetings follow a formal written agenda, which sets out the order and details of the business to be discussed. Council meetings will mostly need to consider items requiring absolute majority and any other items normally considered by full Council. Resolutions from the previous months Committees will be presented to Council for acceptance.

Members of the public are welcome to attend Council meetings but are not permitted to take part in debate. Council meetings are closed to the public to discuss confidential matters as listed in the agenda.

Public Statements
Council at its Ordinary Meeting held on 24 March 2015 resolved as follows:

"That Council provides an opportunity for any person or group to make statements to the City, by sending the statement in writing to the Chief Executive Officer. On the basis that the statement does not contain defamatory remarks, focuses on issues rather than individuals and the author requests that Councillors receive a copy of the statement the CEO will refer such written statements to councillors as appropriate."

Public statements cannot be made verbally at Council Meetings.

Public statements must be:
    • provided in writing to the Chief Executive Officer;
    • focus on issues rather than individuals;
    • contain no defamatory remarks; and
    • provide details as to whether the author would like Councillors to receive a copy of the statement.

The Chief Executive Officer will refer such statements to Councillors as appropriate.

Ordinary Council Meeting Dates
Ordinary Meetings of Council are held monthly on a Tuesday. Please refer to the meeting schedule for meeting dates.

Meeting Dates - 2018

Special Council Meetings
Special Meetings of Council are held as and when required and dates are advised by Public Notice prior to the meeting.

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