All members of the community are invited to attend the Annual General Meeting of Electors to be held on Thursday 15 December 2016 in the Council Chamber, Civic Centre, 61 Broun Avenue, Morley, commencing at 6:30pm.
All registered electors are entitled to participate in the meeting, ask questions and contribute to the matters to be discussed and referred to Council for consideration.
The purpose of the meeting is to allow electors to discuss the contents of the Annual Report for the 2015/16 financial year and any other general business.
The Annual Report provides key insights into the City's major projects and activities achieved during the preceding year. Annual reports are intended to give the community and other interested parties an overview of the City's financial performance.
To enable questions to be answered fully and without delay, you can submit questions in writing prior to the meeting by 5pm on Wednesday 14 December 2016 either via post or via email to email@example.com.
You can download a question sheet from here.
You can download a motion sheet from here.
Please contact the City's Governance Advisor on 08 9272 0614 with any enquiries.
Annual General Meeting of Electors Meeting Procedures
Prepare Annual Report
The Act requires that the Local Government is to prepare an Annual Report (section 5.53), accept the Annual Report (Section 5.54), advertise its availability to the public (section 5.55) and hold an Annual General Meeting of Electors within 56 days of accepting the Annual Report (section 5.27).
Matters for discussion at the AGM of Electors
In accordance with section 5.27(3) - Local Government Act 1995 and regulation 15 of the Local Government (Administration) Regulations 1996 - the matters to be discussed at the Annual General Meeting of Electors are firstly the contents of the Annual Report for the previous financial year and then any other general business.
Mayor to Preside at the AGM of Electors
Section 5.30 - Local Government Act 1995 stipulates that the Mayor (or if not available the Deputy Mayor) is to preside at the Electors meeting.
Voting at the AGM of Electors
Regulation 17 of the Local Government (Administration) Regulations 1996, outlines the voting provisions at an electors meeting, being :
- Each Elector at the meeting is entitled to one vote on each matter to be decided, but does not have to vote;
- All decisions are to be made by a "Simple Majority" vote; and
- Voting is to be conducted so that no voter's vote is secret.
Decisions made at an Electors AGM
In accordance with section 5.33 of the Local Government Act 1995 all decisions made at an AGM of Electors meeting are to be considered at the next Ordinary Meeting of Council or, if that is not practicable -
• At the first Ordinary Meeting of Council after that meeting or
• At a Special Meeting called for that purpose.
If at a meeting of the Council a Local Government makes a decision in response to a decision made at an AGM of Electors meeting, the reasons for the decision are to be recorded in the minutes of the Council meeting.
Definition of Elector
An elector is defined under the Local Government Act (1995) as a person who is eligible to vote in an election of the City of Bayswater.
Speaking at Electors Meeting
When addressing the meeting, please use the public microphone and state your name and address for minute taking purposes.