Planning a Community Event
If you are considering planning a community event within the City of Bayswater, we are here to help, support and guide you through the City’s event application process. Applications are necessary. As the event organiser, you are required to comply with the WA guidelines for concerts, events and organised gatherings, and the Health (Miscellaneous Provisions) Act 1911.
To help get you started, please read the below information and event guidelines.
The City of Bayswater has a three-level event approval process. Please read the following information.
The three levels of events are:
| Low-Risk Events | Moderate-Risk Events | Full/High-Risk Events |
Small/informal gatherings less than 100 people | 100 – 1,000 people expected to attend | More than 1,000 people expected to attend |
No infrastructure or amplified noise | Additional toilets and waste disposal need to be considered | Additional toilets and waste disposal need to be considered |
Requires a simple phone conversation with Events staff to discuss your event | Application needs 45 days for approval before you can start to promote your event with confidence | Application needs 90 days for approval before you can start to promote your event with confidence |
You may still require a venue application if your proposed event is on City land | Excludes regular sporting fixtures | |
Major events or high-risk applicationsmay require Council approval, e.g. if a donation from Council is requested or when planning approval is required. Council approval is also required when your event does not comply with noise regulations or when 5,000 people or more are attending. It is therefore essential to submit your application at least 90 daysprior to the event date to be considered by Council.
If you plan to hold your event at a City of Bayswater venue or reserve, you must check availability of the venue with recreation@bayswater.wa.gov.au before completing the Event Application Form.
If you are hosting a private event or function, you must register the event with WA Police.
Event Guidelines
The City has many venues available for hire across the City, however, not all will be available and/or suitable for your event. Please read about the venues below to help you select the perfect venue for your event.
Bardon Park, Maylands
Bardon Park in Maylands is ideal for birthday celebrations and small community-led events, where less than 2,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | Fourth Avenue, Maylands |
| Venue Size: | 6.71ha |
| Parking: | Yes – approximately 80 parking bays |
| Playground: | Yes |
| Passive Lighting: | Yes – there is no event lighting at this venue |
| Flood Lighting: | No |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | Yes |
| Seating: | Yes |
| Drink Fountains: | Yes |
| Club Rooms: | No |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate on Bardon Place where a small vehicle can gain access. A key is required and a key bond is applicable, should you wish to use this gate. |
| Public Toilets: | Bardon Park has a public toilet building. The toilet is opened automatically at 6am and closed automatically at 8pm. This toilet is unisex. *Please note - if you wish to book the reserve for an event with over 100 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Bardon Park must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Bert Wright Park in Bayswater is ideal for birthday celebrations and small community-led events, where less than 1,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | King William Street, Bayswater |
| Venue Size: | 10,187m2 |
| Parking: | Yes - 50 bays off-street and seven ACROD bays |
| Playground: | Yes |
| Passive Lighting: | Yes |
| Flood Lighting: | No |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | Yes |
| Seating: | Yes |
| Drink Fountains: | No |
| Club Rooms: | No |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate via the library car park where a small vehicle can gain access. A key is required and key bond applicable, should you wish to use this gate. |
| Public Toilets | This reserve has a public toilet building as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basins - 1
Mail toilets and hand basins - 1
Urinals - 1
Toilet for persons with a disability - 0 *Please note - if you wish to book the reserve for an event with over 100 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Bert Wright Park must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
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Crimea Reserve in Morley is ideal for birthday celebrations and small community-led events, where less than 3,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | McArthur Street, Morley WA 6062 |
| Venue Size: | 6.30ha |
| Parking: | Yes - 40+ car park bays and 70 off-street bays |
| Playground: | Yes |
| Passive Lighting: | Yes - street lighting |
| Flood Lighting: | Yes |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | No |
| Seating: | Yes |
| Drink Fountains: | |
| Club Rooms: | Club rooms are located on the reserve and are leased by the Morley Eagles Baseball Club. For enquiries, contact Pauline Nicholas on 0416 517 530 or email signature_signs@bigpond.com |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate off the car park where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building, as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basin - 1
Male toilet and hand basin - 1
Urinals - 1
Toilet for persons with a disability - 0 *Please note - if you wish to book the reserve for an event with over 100 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Crimea Reserve must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Grand Promenade Reserve in Bedford is ideal for birthday celebrations and small community-led events where less than 4,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | 165 Grand Promenade, Bedford WA 6052 |
| Venue Size: | 3.44ha |
| Parking: | Yes - 20 car bays plus ACROD bays |
| Playground: | Yes |
| Passive Lighting: | Yes |
| Flood Lighting: | Yes |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | No |
| Seating: | Yes |
| Drink Fountains: | Yes |
| Club Rooms: | A community hall is located on the reserve and are leased by the Filipino Australian Multicultural Association Inc. You can contact the group directly by calling Pinky Noel on 0420 905 310, or email facpi.executivecommittee@gmail.com |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate off the car park where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basin - 1
Male toilet and hand basin - 1
Urinals - 1
Toilet for persons with a disability - 0 *Please note - if you wish to book the reserve for an event with over 100 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Grand Promenade Reserve must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Halliday Park in Bayswater is ideal for birthday celebrations and small community-led events where less than 1,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | 6 Coode Street, Bayswater WA 6053 |
| Venue Size: | 2.02ha |
| Parking: | The reserve has approximately 52 parking bays, of which two are for persons with a disability. *Please note - it is suggested that if you are holding an event in excess of 200 attendees, you will need to provide extra parking. For assistance with this matter, please contact the City’s Events Team on 9272 0622. |
| Playground: | Yes |
| Passive Lighting: | Yes - located around footpath and children's playground |
| Flood Lighting: | Yes |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | No |
| Seating: | Yes |
| Drink Fountains: | No |
| Club Rooms: | Yes. Double-storey club rooms are located on the reserve and are leased by the Bayswater Lacrosse Club and the AIM Over-50s Archery Club. For enquiries, contact Natalie Burns on 0408 498 100 or email blc.clubmanager@hotmail.com |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has gates off Drake Street and Rose Avenue where small vehicles can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basin - 2
Male toilet and hand basin - 1
Urinals - 1
Toilet for persons with a disability - 0 *Please note - if you wish to book the reserve for an event with over 100 in attendance you will need to hire portable toilets. For further information regarding this please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Halliday Park must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Houghton Park in Bayswater is ideal for birthday celebrations and small community-led events where less than 3,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | 1 Purley Street, Bayswater WA 6053 |
| Venue Size: | 8.10ha |
| Parking: | 80+ car parking bays, five ACROD bays, plus off-street parking |
| Playground: | Yes |
| Passive Lighting: | Yes |
| Flood Lighting: | Yes |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | Yes |
| Seating: | Yes |
| Drink Fountains: | No |
| Club Rooms: | Club rooms are located at the Purley Street end of the reserve. For enquiries, contact Gary Underhill on 0413 769 245, or email gary.underhill57@gmail.com |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basin - 1
Male toilet and hand basin - 1
Urinals - 1
Toilet for persons with a disability - 0 *Please note - if you wish to book the reserve for an event with over 100 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Houghton Park must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Pat O'Hara Reserve in Morley is ideal for birthday celebrations and community-led events where less than 5,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | 12 Wellington Road, Morley WA 6062 |
| Venue Size: | 3.5ha |
| Parking: | 100+ bays |
| Playground: | Yes |
| Passive Lighting: | Yes |
| Flood Lighting: | Yes |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | No |
| Seating: | Yes |
| Drink Fountains: | No |
| Club Rooms: | Club rooms are located on the reserve and are leased by the Perth Bayswater Rugby Union. For queries, contact John McFarlane on 0451 244 493, or email secretary@perthrugby.com.au |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | PLEASE NOTE: Pat O'Hara Reserve does not have public toilets. If you wish to book the reserve for an event, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Pat O'Hara Reserve must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Riverside Gardens reserve in Bayswater is ideal for birthday celebrations and community-led events, where less than 3,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | 123 Milne Street, Bayswater WA 6053 |
| Venue Size: | 3.04ha / 3.61ha |
| Parking: | 25 bays in car park and off-street parking along Milne Street |
| Playground: | Fenced playground |
| Passive Lighting: | Yes |
| Flood Lighting: | No |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | Yes |
| Seating: | Yes |
| Drink Fountains: | Yes |
| Club Rooms: | No |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate off the car park where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basin - 2
Male toilet and hand basin - 1
Urinals - 1
Toilet for persons with a disability - 1 *Please note - if you wish to book the reserve for an event with over 200 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Riverside Gardens must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Robert Thompson reserve in Noranda is ideal for birthday celebrations and small community-led events where less than 1,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
mail@bayswater.wa.gov.au
| Address: | Off Benara Road and McGilvray Avenue, Noranda |
| Venue Size: | 3.45ha |
| Parking: | The reserve has approximately 40 parking bays on Weatherill Way. *Please note - it is suggested that if you are holding an event in excess of 200 attendees, you will need to provide extra parking. For help with this matter, please contact the City’s Events Team on 9272 0622. |
| Playground: | Yes |
| Passive Lighting: | Yes - located around footpath and children's playground. |
| Flood Lighting: | No. * Please note - if you are planning an event after dark, you will need to organise event lighting. |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | Yes |
| Seating: | Yes |
| Drink Fountains: | No |
| Club Rooms: | Yes. Club rooms are located on the reserve and are leased by the Scale Modellers Club of Western Australia. You can contact the group directly on 0417 173 617. |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate off Weatherill Way where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building as outlined below. The toilets are opened automatically at 6am and closed automatically at 8pm. Female toilets and hand basin - 2
Male toilet and hand basin - 1
Urinals - 1
Toilet for persons with a disability - 0 *Please note - if you wish to book the reserve for an event with over 100 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Robert Thompson Reserve must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Shearn Memorial Park in Maylands is ideal for birthday celebrations and small community-led events, where less than 1,000 people are expected to attend. To book this venue, please call the City on 9272 0622 or email mail@bayswater.wa.gov.au.
| Address: | 90 Central Avenue, Maylands WA 6051 |
| Venue Size: | 2.37ha |
| Parking: | Small car park and off-street parking |
| Playground: | Yes |
| Passive Lighting: | Yes |
| Flood Lighting: | Yes |
| Public/Event Power: | No |
| Dog Park: | Yes |
| BBQ Facilities: | No |
| Seating: | Yes |
| Drink Fountains: | Yes |
| Club Rooms: | No |
| Ground Considerations: | You are unable to use stakes or pegs in the ground at this reserve. |
| Vehicle Access: | The reserve has a gate where a small vehicle can gain access. A key is required and a key bond applicable, should you wish to use this gate. |
| Public Toilets: | The reserve has a public toilet building. *Please note - this toilet is unisex. There is no toilet for persons with a disability. The toilets are opened automatically at 6am and closed automatically at 8pm. *Please note - if you wish to book the reserve for an event with over 200 attendees, you will need to hire portable toilets. For further information, please see the event guidelines below. |
| Special Considerations: | Each of the City’s reserves are different due to their size, location, usage and access to amenities. There are special considerations for some reserves as outlined below. All events at Shearn Memorial Park must comply with strict noise restrictions as outlined in the Health (Miscellaneous Provisions) Act 1911. Special consideration should be given to residents living close to the reserve, therefore a full parking plan is required and all event organisers must notify residents of the event at least 14 days prior. |
Once you have decided on your event venue, contact the City to make a venue booking. You can do this by completing the form below and returning it to mail@bayswater.wa.gov.au. If you have any further questions regarding the venue, please call the City’s Booking Officer on 9272 0622.
Venue Booking Form
Once you have completed the venue booking form, a City officer will contact you via email regarding venue hire fees and bonds.
Event Application
If your event is considered moderate or high risk, you will need to complete the Event Application form below and return it to: mail@bayswater.wa.gov.au. Please note the timeframes on this application form.
After lodging the Event Application form and other accompanying forms (if applicable), the City will determine if any further information is required; for instance, a noise management plan or risk management plan. If this is the case, you will be contacted via email to supply further supporting documents.
It is recommended that you do not start promoting your event until it has been approved by the City of Bayswater.
EVENT APPLICATION FORM - PDF
EVENT APPLICATION FORM - WORD
Guide to accessible events
It is important that events can be enjoyed by everyone. Please refer to this guide to ensure that your event is accessible to people of all ages and abilities.
Guide to Accessible Events
Protests, marches and rallies in the City of Bayswater
The Protest, Marches and Rallies Notification Form is for anyone wanting to hold a public assembly in the public realm, such as a rally, demonstration or protest.
The City does not issue permits for these public assemblies; however, notification must be sent to the City so that we can plan for potential impacts to other activities and notify affected properties and services in the area.
You will need to seek approval from the Western Australian Police Force (WAPOL) in accordance with Section 7 of the Public Order in Streets Act 1984.
The Public Meeting and/or Procession Form can be downloaded at www.police.wa.gov.au. This document will need to be lodged with the nearest local police station, Bayswater District Police Station, 73-77 Whatley Crescent, Bayswater.
ProtestS, Marches and Rallies Notification Form
Please submit the application and notification forms using one of the following methods:
| By Mail | Events Coordinator City of Bayswater PO Box 467 MORLEY WA 6943 |
| In Person | Customer Service 61 Broun Avenue, MORLEY WA 6062 |
| Via Email | mail@bayswater.wa.gov.au |
| For Assistance | Events Coordinator (08) 9272 0694 |
Please see below resources that may help in planning your event.
Example Risk Management and Event Plan
Noise Management Plan
Temporary Food Business Application Form
Application to Construct a Public Building
Application for Certificate of Approval
Structural Engineer Certificate
Certificate of Electrical Compliance
Ways to provide access for people with a disability