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Community Bus Hire

Hiring a community bus

We have two buses available for hire by our community who are driven by our volunteer bus drivers. 

Once you've read through the below information, give us a call on 9272 0974 and we will send you an application form. 

Who can hire a bus?

You are able to hire the community bus if you are a:

  • not-for-profit community group, clubs or schools that operate within the City of Bayswater
  • community organisations, including for-profit groups (fees payable).
Available buses

Toyota Coaster 1

Seating capacity: 16 (excluding driver)
Internal wheelchair hoist
Fuel: Diesel

Toyota Coaster 2

Seating capacity: 15 (excluding driver)
Internal wheelchair hoist
Fuel: Diesel

Conditions of hire

Please read the Conditions of Hire before contacting the City to make a bus booking. 

How much does it cost?

Not-for-profit community groups, clubs and schools that have their primary base of operation in the City of Bayswater will not be charged a hire fee. Please note, after the eighth hire of that same year, these groups will then also need to pay the $25 hire fee (this is to ensure the busses are available for equal use by all of our many not-for-profit groups).

Other community organisations or for-profit groups will need to pay the $25 hire fee in order to hire a community bus. 

Anyone who hires a bus  will need to pay for their own fuel, failure to do so will result in a fine according to our Schedule of Fees and Charges.

If you have any questions, please give us a call on 9272 0974.

How do we organise a driver?

Both of our buses are only allowed to be driven by the City's volunteer bus drivers. We do not allow the buses to be driven by any other drivers for insurance reasons.

Please contact the our Community Development Team on (08) 9272 0974 and our Support Officer will organise a driver for your journey.

Other City of Bayswater community organisations, including for-profit groups, can hire the bus at a low cost fee.

All user groups must read and comply with the Community Bus Hire Conditions of Hire. You can view this document on this page, and it is also attached to the Application Form.

The City has two community buses available for hire for use within the Perth metropolitan area. One bus seats 15 people, and one seats 16 people (excluding the driver).

Please call our Community Development team on (08) 9272 0974 and request a form to be posted or emailed to you.

For-profit groups are required to pay a $25 hire fee per booking and must refuel the bus to a full tank before returning the bus.

Bus hire is capped at eight times per year at no cost for not-for-profit groups, clubs and schools that have their primary base of operation located within the City of Bayswater. Further bookings are at the discretion of the Manager of Community Development and will have a $25 hire fee.

Bus hire has been capped at eight times per financial year (July to June the following year) to ensure equitable use for all groups. Bookings will re-set to eight at the start of the next financial year.

Not-for-profit groups and clubs are not required to pay a hire fee unless they hire a bus more than eight times per financial year.

Any bookings made by not-for-profit groups that exceed eight times per year will incur a $25 hire fee per booking, as per the City's Annual Schedule of Fees and Charges.

Please note: Bookings beyond the prescribed limit are at the discretion of the Manager of Community Development. 

For insurance purposes, only City of Bayswater volunteer bus drivers are permitted to drive the vehicles.

10. Where do I go to re-fuel the bus?

Your volunteer driver will re-fuel the bus with the appropriate fuel (at your cost) at a service station on the return journey to the City's Depot. Failure to re-fuel the bus will incur charges, as set out in the City's Annual Schedule of Fees and Charges.

11. Our group usually goes to Mandurah at Christmas. As this is outside the new 100km round trip boundary for travel, does it mean we can't go there anymore?

If you wish to submit an application for travel outside the 100km round trip boundary, please clearly state the purpose of your journey and your application will be considered by the Manager of Community Development.

12. Can I submit my bus bookings for the next six or 12 months at one time?

Bus bookings can not be made more than three months in advance.

13. Can our group hire the bus in the evening or on weekends?

Yes, however this is subject to the availability of the City's bus drivers, who volunteer their time.

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