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Petitions and Deputations

Petitions and deputations procedures for Council and Committee Meetings.

Petitions

What is a petition?

Any elector or group of electors may petition the Council to take action on an item of interest.  For example, petitions may ask the Council to change existing policy, Local Law, decisions of Council or take action for a certain purpose or for the benefit of particular persons.

The petition must relate to a matter Local Government can act on.

Petition requirements                                    

The City of Bayswater Standing Orders Local Law sets out a number of requirements governing the format and presentation of petitions. These are designed to ensure the authenticity of petitions and protect the intentions of petitioners and the Council.

A petition is to:

  • Be addressed to the Mayor or to Council or the Local Government
  • Be made by electors of the district
  • State the request on each page of the petition
  • Contain the name, address and signature of each elector making the request, and the date each elector signed
  • Contain a summary of the reasons for the request
  • State the name of the person to whom, and an address at which, notice to the petitioners can be given.

Getting the petition presented                           

A petition can be presented to Council at an Ordinary Council Meeting or Standing Committee. An Elected Member or the Chief Executive Officer can present a petition. The initiator is to ensure the petition is forwarded to a Councillor or the Chief Executive Officer prior to the start of the meeting at which they would like the petition presented. 

Presentation of a petition does not mean the City agrees with its content.

Details of dates, times and location of Ordinary Council Meetings can be obtained here.

What happens at the Council Meeting?                             

At Item 8.1 of the Order of Business on the Agenda, the Councillor or the Chief Executive Officer presenting the petition will read out the name and address of the initiator of the petition, a summary of the reasons for the petition along with the number of signatures collected.

At the time of presentation, no discussion or voting on the subject matter of a petition takes place.

The meeting is not to vote on any matter that is the subject of a petition presented to that meeting, unless:

(a)     The matter is the subject of a report included in the agenda

(b)     The Council or Committee has considered the issues raised in the petition.

What happens next?    

Upon receiving a petition, the Local Government is to submit the petition to the relevant Officer to be included in his or her deliberations and report on the matter that is the subject of the petition.

A staff member will advise what action will be taken when dealing with the petition. A report may be prepared and presented to Council on the issue.

Even though petitions may seem to produce no immediate or obvious result, they serve as a way to make Council aware of community concerns.

The City has a petition template you can use as a guide.

Submit your petition:

  • Electronically by email mail@bayswater.wa.gov.au
  • In person at the Civic Centre
  • By post to PO Box 467, Morley WA 6943
  • Provide to an Elected Member.
Deputations

What is a deputation?

A deputation is a statement or response made in relation to an item on a Council agenda.

Deputations are an important part of community participation in the decision-making process, providing individuals or groups in the community with an opportunity to present their opinions at the meeting.

Procedure for seeking approval:

Anyone can make a deputation at Council meetings in relation to an item on the Agenda.

A person wishing to present a deputation must apply, in writing, to the Chief Executive Officer and the application must be received at least 5 hours prior to the advertised date of the meeting.

The following information must be included:

  • A brief description of the item to which the deputation applies
  • The number (maximum of 5) of intended deputies
  • The names of those forming the deputation
  • The name of the spokesperson for the deputation.

The time allowed for deputations is 10 minutes in total, (comprising 5 minutes for the presentation and 5 minutes for the deputies to respond to questions raised by the meeting), unless Council approves otherwise.

Deputations will be held at the beginning of the meeting.

Presenting a deputation:

The format of the deputation will be:

  • Deputies will be asked to arrive ten minutes before the meeting begins in order to establish presentation order and procedure
  • A main spokesperson will present the views of the deputation
  • Council may then present questions to the deputation for their response
  • The Deputies will be required to leave the meeting while other Deputations on the respective item are being heard.

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